3. User

3.1. Introduction

This document explains the User function in the Exastro system.

3.2. Register user

Users can register users used by the Exastro system.
Users are divided by which role they belong to.
For more information regarding roles, see Role.

3.2.1. Create user

Follow the steps below to create a user.
  1. Log in to the Exastro system as the Organization administrator.
  2. From the menu, click User list.
    ../../_images/platform_menu.png
  3. This will display the User list page. Click Create.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E8%A6%A7%E7%94%BB%E9%9D%A2.png

    注釈

    User management is only displayed in the menu when the user is logged in is linked to a role that has User management permissions
    The roles that has User management permission are as following.
    _orgnization-manager,_orgnization-user-manager,_orgnization-user-role-manager
  4. This will display the New user page. Input the user's information and click the Register button.
    ../../_images/%E6%96%B0%E8%A6%8F%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%BD%9C%E6%88%90%E7%94%BB%E9%9D%A2.png
    表 3.11 New user registration

    Item name

    Description

    User ID
    An unique ID is automatically given by the system.

    Username
    Input a username for the user. This will be used as the login ID of the user.

    Password
    Input a password for the user. This will be used as the password needed in order to log in.
    If set to ON, the user will be moved to the Change password page after the next login.
    We recommend leaving it ON.

    email
    Input the user's E-mail.

    Name
    Input the user's name.

    Last name
    Input the user's last name.

    Active
    Select whether the status of the user should be Actived or Deactivated.

    Group
    Input the group of the user.

    Description
    Input a description for the user.

3.2.2. Edit user

Follow the steps below to edit users.
  1. Log in to the Exastro system as the Organization administrator.
  2. From the menu, click User list.
    ../../_images/platform_menu.png
  3. Doing this will display the User list page. Click the Edit button.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E8%A6%A7%E7%94%BB%E9%9D%A2_edit.png
  4. This will display the User edit page. Edit the desired User information and click the Register button.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E7%B7%A8%E9%9B%86%E7%94%BB%E9%9D%A2.png
    表 3.12 User edit

    Item name

    Description

    User ID
    The User ID can not be changed

    Username
    The Username can not be changed.

    Password
    Input a password for the user. This will be used as the password needed in order to log in.
    If set to ON, the user will be moved to the Change password page after the next login.
    We recommend leaving it ON.

    email
    Input the user's E-mail.

    Name
    Input the user's name.

    Last name
    Input the user's last name.

    Active
    Select whether the status of the user should be Actived or Deactivated.

    Group
    Input the group of the user.

    Description
    Input a description for the user.

3.2.3. Delete user

Follow the steps below in order to delete users.
  1. Log in to the Exastro system as the Organization administrator.
  2. From the menu, click User list.
    ../../_images/platform_menu.png
  3. Doing this will display the User list page. Click the Delete button.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E8%A6%A7%E7%94%BB%E9%9D%A2_delete.png
  4. Doing so will display a message asking for confirmation. Input Organization ID/User ID and click Yes, delete.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E5%89%8A%E9%99%A4%E5%AE%9F%E8%A1%8C%E7%A2%BA%E8%AA%8D%E7%94%BB%E9%9D%A2.png

    Tip

    It is not possible to restore roles once deleted.
    It is not possible to delete the Organization administrator.

3.2.4. Bulk registering/deleting users

It is possible to download users in bulk in excel format.
Users can use the same format to register and delete users in bulks.
  1. Login to the Exastro system as the Organization admin.
  2. From the menu, click User bulk registration/deletion.
    ../../_images/platform_menu.png
  3. This displays the User bulk registration/deletion page. Download the file that suits the user's purpose.
    • For updating/deleting already registered information, press Download all and download the file.
    • For registering new items, press For new registrations and download the file.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E6%8B%AC%E7%99%BB%E9%8C%B2%E3%83%BB%E5%89%8A%E9%99%A4%E7%94%BB%E9%9D%A2.png
  4. Edit the download file and save it.
    • For more information on editing contents, refer to the precatiouns at the top of the file.

    警告

    When Registering/Updating, if users with "delete" selected for "Execution process type", nothing will be registered/updated.
    When deleting, if users with "register/update" selected for "Execution process type", nothing will be deleted.
  5. Click either File bulk register or File bulk delete, select the target file and click the OK on the displayed message.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E6%8B%AC%E7%99%BB%E9%8C%B2%E3%83%BB%E5%89%8A%E9%99%A4%E7%94%BB%E9%9D%A2_confirm.png
  6. This displays the Bulk process results page, where users can see the results of the bulk registration/deletion process.
    • Users can press the Update to update the page and press the Download button to see information regarding the process information and see information regarding any occurring errors.
    ../../_images/%E3%83%A6%E3%83%BC%E3%82%B6%E3%83%BC%E4%B8%80%E6%8B%AC%E7%99%BB%E9%8C%B2%E3%83%BB%E5%89%8A%E9%99%A4%E7%94%BB%E9%9D%A2_results.png
    The items found in the Bulk process result page are as following.

    Item name

    Description

    Error process results
    When the process ends in an error, users can download the process results file.
    The process results file contains information regarding the error.

    Execution date/time

    The date and time for when the bulk registration/deletion happened

    Execution section
    File bulk registration/ File bulk deletion

    Status
    The following statuses exists.
    ・NotExecuted
    ・Executing
    ・Completion
    ・Failed

    Target number

    Number of users who were registered/deleted

    Succeed number

    Number of users that were succesfully registered/deleted

    Error numbers

    Number of users that were not succesfully registered/deleted

    Process results message

    If the process ends in an error, an error message will be displayed.

    User

    The user who ran the process